Dear Respected Community Members,

Salaamun Alaikum,

Notice is hereby given as per Clause 6.1 of the Constitution, that the 2026 Annual General Meeting (AGM) of The KSIMC of London will be held on Sunday, 19th July, 2026, at 10:30 to conclude by 19:30 at Hujjat Stanmore, Wood Lane, Stanmore, HA7 4LQ, to transact the following Agenda:

AGENDA

1. Recitation from the Holy Quran and translation thereof

2. Consider and approve the minutes of the previous AGM held on 27th July, 2025 here

3. Consider and approve the minutes of the EGM held on 27th August, 2025 here

4. Consider and approve the minutes of the SGM held on 14th September, 2025 here

5. Consider and approve the minutes of the SGM held on 29th September, 2025 here

6. Adopt the audited accounts of the Jamaat for the year ended 31st December, 2024 to follow

7. Receive the report of the Executive Committee on the Jamaat’s activities since the previous AGM to follow

8. Approve the budget for the forthcoming financial year to follow

9. Refinancing and security (clause 6.12).
The Executive Committee proposes a resolution that the members approve, for the purposes of clause 6.12 of the Constitution, such that the Executive Committee borrowing money by way of the Refinancing of Widewater Place in a manner consistent with the terms negotiated by the Executive Committee in the best interests of the Jamaat, and the granting of security over Norgine House & Chaplin House of Widewater Place and the entry into all related facility, security, and ancillary documents and in doing so the members agree and approve any amendments made to such documents by any member of the Executive Committee after the holding of this meeting; and that the Executive Committee and the office bearers be authorised to take all steps and execute all documents necessary or desirable to give effect to the Refinancing as described above, including procuring the satisfaction of any conditions precedent or subsequent in connection with the Refinancing.

The Refinancing has been negotiated on the following terms:
•Tenure: 25 years
•Amount: up to £11,700,000 (we are expecting to borrow under £8,000,000)
•Interest rate: Bank of England Base Rate + 2.60%

10. Commencement of CIO conversion.
The Executive Committee proposes a resolution that the members approve a condition subsequent as required by the Refinancing of the commencement of the work necessary to convert the Jamaat to a Charitable Incorporated Organisation, including the preparation of a CIO constitution and the taking of legal and professional advice; it being noted that any such conversion will, in due course, require the approval of the members and the Charity Commission and any necessary amendment to the Constitution under clause 18, and that this resolution authorises the preparatory work only and not the conversion itself. The lender has included a condition subsequent that requires the charity to convert to a CIO by the end of 2027.

11. Amendments to the Constitution per clause 18.1 (and 18.2 if the Executive Committee has any proposed amendments)

The Executive Committee proposes, provided that agenda item 9 is approved by the General Body as per the Constitution rules, that the following amendment be made to the Constitution:

11.1 Continuation of the incumbent Executive Committee. (Rule 7.23) That the members endorse, as a special measure made in the best interests of the Jamaat, the continuation in office of the incumbent Executive Committee until the earlier of

(i) the facility agreement for the Refinancing being completed, and
(ii) 30 September 2026 (being the “Longstop Date”).

We would also propose a special measure to allow the incumbent Trustees to remain in post and capable of exercising all powers and authority as any other duly elected members for longer than the time period permitted under clause 10 of the constitution, but no longer than the Longstop Date. This resolution is contingent on passing Agenda item 9 of this AGM and to the extent that this resolution (if approved in accordance with the requirements of clause 18.1 of the constitution) is a variation to the constitution, the constitution be hereby amended so that between now and the Longstop Date Rule 7.3 will be read as follows:

“Rule 7.3 Unless an Election is called pursuant to clause 11.7 of the Constitution, or by the mechanism laid out in Rule 7.11, the new Executive Committee shall take up their posts on the earlier of (i) the facility agreement for the Refinancing being completed, and (ii) 30 September 2026, and the newly elected Executive Committee shall liaise with the existing Executive Committee in order to achieve an orderly transfer of the control and management of the Jamaat.”

For the avoidance of doubt, members will only need to vote on Resolution 11.a if Agenda item 9 of this AGM is passed but Resolution 11.a is, in all other respects, a freestanding Resolution to be considered by the members.

This motion is being proposed by the Executive Committee

11.2 Current Clause 10.1

10.1 The Honorary Secretary shall call a Jamaat Election for the sole purpose of electing new members of the Executive Committee. A Jamaat Election shall be held on a Sunday and shall commence at 10:30 and conclude at 19:30, at least two weeks before the AGM. A Jamaat Election shall be called with at least 21 clear days’ written notice.

Proposed Change to Clause 10.1

10.1 The Honorary Secretary shall call a Jamaat Election for the sole purpose of electing new members of the Executive Committee. A Jamaat Election shall be held on a Sunday and shall commence at 10:30 and conclude at 19:30, at least two weeks before the AGM. A Jamaat Election shall be called with at least 42 clear days’ written notice.

RATIONALE
The current Clause 10.1 requires the Honorary Secretary to call a Jamaat election with at least 21 clear days’ notice.
Rule 7.2 of the Jamaat requires candidates to submit their nomination papers at least 14 clear days before the election date
This means that candidates may have just 7 clear days to prepare their nomination papers, including manifestos. This is not practical as there is insufficient time
The proposed amendment allows candidates at least 28 clear days to prepare their nomination papers before submitting these to the Electoral Commissioner 14 clear days before the election

This motion is being proposed by Makbul bhai Jaffer and seconded by Faiyaz bhai Nurmohamed,

12. Note the retirement of those members of the Executive Committee who wish to retire or are retiring at the end of their term

13. Note the election of a new Executive Committee

14. Appoint an auditor for the Jamaat

15. Set the amounts of subscriptions

Under Rules section 6.3, the Executive Committee recommends the following levels of annual subscriptions from 1st January, 2027:

Single Current: £90.00 Proposed: £99.00
Student Current: £7.50 Proposed: £8.25
Family Current: £150.00 Proposed: £160.00
Senior Single Current: £7.50 Proposed: £8.25
Senior Family Current: £15.00 Proposed: £16.50

16. Any Other Business

Deadlines for motions to be received by the Honorary Secretary shall be by 23:59 Hours on Friday, 3rd July, 2026.

Members are encouraged to ensure that they are up to date with their KSIMC of London membership. Membership can be paid online, via the membership portal or at the Treasury desk at the Hujjat Stanmore Centre.

Spouses of family members are also reminded to check their details are current and updated

👉 Hujjat Membership

With Salaams and Duas

Mahmood R. Jessa
The Hon. Secretary
The KSIMC of London